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Federal Aviation Administration, DOT 

§ 17.29 

Subpart C—Contract Disputes 

§ 17.25

Dispute resolution process for 

contract disputes. 

(a) All contract disputes arising 

under contracts subject to the AMS 
shall be resolved under this subpart. 

(b) Contract disputes shall be filed 

with the ODRA pursuant to § 17.27. 

(c) The ODRA has broad discretion to 

recommend remedies for a contract 
dispute that are consistent with the 
AMS and applicable law, including 
such equitable remedies or other rem-
edies as it deems appropriate. 

§ 17.27

Filing a contract dispute. 

(a) Contract disputes must be in writ-

ing and should contain: 

(1) The contractor’s name, address, 

telephone and Fax numbers and the 
name, address, telephone and Fax num-
bers of the contractor’s legal represent-
ative(s) (if any) for the contract dis-
pute; 

(2) The contract number and the 

name of the Contracting Officer; 

(3) A detailed chronological state-

ment of the facts and of the legal 
grounds underlying the contract dis-
pute, broken down by individual claim 
item, citing to relevant contract provi-
sions and attaching copies of the con-
tract and other relevant documents; 

(4) Information establishing the 

ODRA’s jurisdiction and the timeliness 
of the contract dispute; 

(5) A request for a specific remedy, 

and the amount, if known, of any mon-
etary remedy requested, together with 
pertinent cost information and docu-
mentation (

e.g.

, invoices and cancelled 

checks). Supporting documentation 
should be broken down by individual 
claim item and summarized; and 

(6) The signature of a duly authorized 

representative of the initiating party. 

(b) Contract Disputes shall be filed 

with the ODRA, AGC–70, Federal Avia-
tion Administration, telephone (202) 
267–3290 as follows: 

(1) 600 Independence Avenue SW., 

Room 2W100, Washington, DC 20591 for 
filing by hand delivery, courier or 
other form of in-person delivery; 

(2) 800 Independence Avenue SW., 

Washington, DC 20591 [Attention: AGC– 
70, Wilbur Wright Bldg., Room 2W100] 
for filing by U.S. Mail; or 

(3) Numbers (202) 267–3720 or alternate 

(202) 267–1293 for filing by facsimile. 

(c) A contract dispute against the 

FAA shall be filed with the ODRA 
within two (2) years of the accrual of 
the contract claim involved. A con-
tract dispute by the FAA against a 
contractor (excluding contract disputes 
alleging warranty issues, fraud or la-
tent defects) likewise shall be filed 
within two (2) years of the accrual of 
the contract claim. If an underlying 
contract entered into prior to the effec-
tive date of this part provides for time 
limitations for filing of contract dis-
putes with the ODRA, which differ 
from the aforesaid two (2) year period, 
the limitation periods in the contract 
shall control over the limitation period 
of this section. In no event will either 
party be permitted to file with the 
ODRA a contract dispute seeking an 
equitable adjustment or other damages 
after the contractor has accepted final 
contract payment, with the exception 
of FAA contract disputes related to 
warranty issues, gross mistakes 
amounting to fraud or latent defects. 
FAA contract disputes against the con-
tractor based on warranty issues must 
be filed within the time specified under 
applicable contract warranty provi-
sions. Any FAA contract disputes 
against the contractor based on gross 
mistakes amounting to fraud or latent 
defects shall be filed with the ODRA 
within two (2) years of the date on 
which the FAA knew or should have 
known of the presence of the fraud or 
latent defect. 

(d) A party shall serve a copy of the 

contract dispute upon the other party, 
by means reasonably calculated to be 
received on the same day as the filing 
is received by the ODRA. 

(e) With the exception of the time 

limitations established herein for the 
filing of contract disputes, the ODRA 
retains the discretion to modify any 
timeframe established herein in con-
nection with contract disputes. 

[76 FR 55221, Sept. 7, 2011, as amended by 
Doc. No. FAA–2017–0075, 82 FR 14429, Mar. 21, 
2017] 

§ 17.29

Informal resolution period. 

(a) The ODRA process for contract 

disputes includes an informal resolu-
tion period of twenty (20) business days 

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