804 

14 CFR Ch. I (1–1–19 Edition) 

§ 91.1023 

§ 91.1023

Program operating manual 

requirements. 

(a) Each program manager must pre-

pare and keep current a program oper-
ating manual setting forth procedures 
and policies acceptable to the Adminis-
trator. The program manager’s man-
agement, flight, ground, and mainte-
nance personnel must use this manual 
to conduct operations under this sub-
part. However, the Administrator may 
authorize a deviation from this para-
graph if the Administrator finds that, 
because of the limited size of the oper-
ation, part of the manual is not nec-
essary for guidance of management, 
flight, ground, or maintenance per-
sonnel. 

(b) Each program manager must 

maintain at least one copy of the man-
ual at its principal base of operations. 

(c) No manual may be contrary to 

any applicable U.S. regulations, foreign 
regulations applicable to the program 
flights in foreign countries, or the pro-
gram manager’s management specifica-
tions. 

(d) The program manager must make 

a copy of the manual, or appropriate 
portions of the manual (and changes 
and additions), available to its mainte-
nance and ground operations personnel 
and must furnish the manual to— 

(1) Its crewmembers; and 
(2) Representatives of the Adminis-

trator assigned to the program man-
ager. 

(e) Each employee of the program 

manager to whom a manual or appro-
priate portions of it are furnished 
under paragraph (d)(1) of this section 
must keep it up-to-date with the 
changes and additions furnished to 
them. 

(f) Except as provided in paragraph 

(h) of this section, the appropriate 
parts of the manual must be carried on 
each aircraft when away from the prin-
cipal operations base. The appropriate 
parts must be available for use by 
ground or flight personnel. 

(g) For the purpose of complying 

with paragraph (d) of this section, a 
program manager may furnish the per-
sons listed therein with all or part of 
its manual in printed form or other 
form, acceptable to the Administrator, 
that is retrievable in the English lan-
guage. If the program manager fur-

nishes all or part of the manual in 
other than printed form, it must en-
sure there is a compatible reading de-
vice available to those persons that 
provides a legible image of the mainte-
nance information and instructions, or 
a system that is able to retrieve the 
maintenance information and instruc-
tions in the English language. 

(h) If a program manager conducts 

aircraft inspections or maintenance at 
specified facilities where the approved 
aircraft inspection program is avail-
able, the program manager is not re-
quired to ensure that the approved air-
craft inspection program is carried 
aboard the aircraft en route to those 
facilities. 

(i) Program managers that are also 

certificated to operate under part 121 
or 135 of this chapter may be author-
ized to use the operating manual re-
quired by those parts to meet the man-
ual requirements of subpart K, pro-
vided: 

(1) The policies and procedures are 

consistent for both operations, or 

(2) When policies and procedures are 

different, the applicable policies and 
procedures are identified and used. 

§ 91.1025

Program operating manual 

contents. 

Each program operating manual 

must have the date of the last revision 
on each revised page. Unless otherwise 
authorized by the Administrator, the 
manual must include the following: 

(a) Procedures for ensuring compli-

ance with aircraft weight and balance 
limitations; 

(b) Copies of the program manager’s 

management specifications or appro-
priate extracted information, including 
area of operations authorized, category 
and class of aircraft authorized, crew 
complements, and types of operations 
authorized; 

(c) Procedures for complying with ac-

cident notification requirements; 

(d) Procedures for ensuring that the 

pilot in command knows that required 
airworthiness inspections have been 
made and that the aircraft has been ap-
proved for return to service in compli-
ance with applicable maintenance re-
quirements; 

(e) Procedures for reporting and re-

cording mechanical irregularities that 

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