361 

Federal Aviation Administration, DOT 

§ 125.409 

physical examinations, and flight time 
records); and 

(2) Record each action taken con-

cerning the release from employment 
or physical or professional disqualifica-
tion of any flight crewmember and 
keep the record for at least 6 months 
thereafter. 

(b) Each certificate holder shall 

maintain the records required by para-
graph (a) of this section at its principal 
operations base, or at another location 
used by it and approved by the Admin-
istrator. 

(c) Computer record systems ap-

proved by the Administrator may be 
used in complying with the require-
ments of paragraph (a) of this section. 

§ 125.403

Flight release form. 

(a) The flight release may be in any 

form but must contain at least the fol-
lowing information concerning each 
flight: 

(1) Company or organization name. 
(2) Make, model, and registration 

number of the airplane being used. 

(3) Date of flight. 
(4) Name and duty assignment of 

each crewmember. 

(5) Departure airport, destination air-

ports, alternate airports, and route. 

(6) Minimum fuel supply (in gallons 

or pounds). 

(7) A statement of the type of oper-

ation (e.g., IFR, VFR). 

(b) The airplane flight release must 

contain, or have attached to it, weath-
er reports, available weather forecasts, 
or a combination thereof. 

§ 125.405

Disposition of load manifest, 

flight release, and flight plans. 

(a) The pilot in command of an air-

plane shall carry in the airplane to its 
destination the original or a signed 
copy of the— 

(1) Load manifest required by 

§ 125.383; 

(2) Flight release; 
(3) Airworthiness release; and 
(4) Flight plan, including route. 
(b) If a flight originates at the prin-

cipal operations base of the certificate 
holder, it shall retain at that base a 
signed copy of each document listed in 
paragraph (a) of this section. 

(c) Except as provided in paragraph 

(d) of this section, if a flight originates 

at a place other than the principal op-
erations base of the certificate holder, 
the pilot in command (or another per-
son not aboard the airplane who is au-
thorized by the operator) shall, before 
or immediately after departure of the 
flight, mail signed copies of the docu-
ments listed in paragraph (a) of this 
section to the principal operations 
base. 

(d) If a flight originates at a place 

other than the principal operations 
base of the certificate holder and there 
is at that place a person to manage the 
flight departure for the operator who 
does not depart on the airplane, signed 
copies of the documents listed in para-
graph (a) of this section may be re-
tained at that place for not more than 
30 days before being sent to the prin-
cipal operations base of the certificate 
holder. However, the documents for a 
particular flight need not be further re-
tained at that place or be sent to the 
principal operations base, if the origi-
nals or other copies of them have been 
previously returned to the principal op-
erations base. 

(e) The certificate holder shall: 
(1) Identify in its operations manual 

the person having custody of the copies 
of documents retained in accordance 
with paragraph (d) of this section; and 

(2) Retain at its principal operations 

base either the original or a copy of the 
records required by this section for at 
least 30 days. 

§ 125.407

Maintenance log: Airplanes. 

(a) Each person who takes corrective 

action or defers action concerning a re-
ported or observed failure or malfunc-
tion of an airframe, aircraft engine, 
propeller, or appliance shall record the 
action taken in the airplane mainte-
nance log in accordance with part 43 of 
this chapter. 

(b) Each certificate holder shall es-

tablish a procedure for keeping copies 
of the airplane maintenance log re-
quired by this section in the airplane 
for access by appropriate personnel and 
shall include that procedure in the 
manual required by § 125.249. 

§ 125.409

Service difficulty reports. 

(a) Each certificate holder shall re-

port the occurrence or detection of 
each failure, malfunction, or defect, in 

VerDate Sep<11>2014 

08:20 May 17, 2019

Jkt 247048

PO 00000

Frm 00371

Fmt 8010

Sfmt 8002

Y:\SGML\247048.XXX

247048