Federal Aviation Administration, DOT

Section 125.409

physical examinations, and flight time
records); and
(2) Record each action taken concerning the release from employment
or physical or professional disqualification of any flight crewmember and
keep the record for at least 6 months
thereafter.
(b) Each certificate holder shall
maintain the records required by paragraph (a) of this section at its principal
operations base, or at another location
used by it and approved by the Administrator.
(c) Computer record systems approved by the Administrator may be
used in complying with the requirements of paragraph (a) of this section.
Section 125.403 Flight release form.
(a) The flight release may be in any
form but must contain at least the following information concerning each
flight:
(1) Company or organization name.
(2) Make, model, and registration
number of the airplane being used.
(3) Date of flight.
(4) Name and duty assignment of
each crewmember.
(5) Departure airport, destination airports, alternate airports, and route.
(6) Minimum fuel supply (in gallons
or pounds).
(7) A statement of the type of operation (e.g., IFR, VFR).
(b) The airplane flight release must
contain, or have attached to it, weather reports, available weather forecasts,
or a combination thereof.
Section 125.405 Disposition of load manifest,
flight release, and flight plans.
(a) The pilot in command of an airplane shall carry in the airplane to its
destination the original or a signed
copy of the - 
(1) Load manifest required by
Section 125.383;
(2) Flight release;
(3) Airworthiness release; and
(4) Flight plan, including route.
(b) If a flight originates at the principal operations base of the certificate
holder, it shall retain at that base a
signed copy of each document listed in
paragraph (a) of this section.
(c) Except as provided in paragraph
(d) of this section, if a flight originates

at a place other than the principal operations base of the certificate holder,
the pilot in command (or another person not aboard the airplane who is authorized by the operator) shall, before
or immediately after departure of the
flight, mail signed copies of the documents listed in paragraph (a) of this
section to the principal operations
base.
(d) If a flight originates at a place
other than the principal operations
base of the certificate holder and there
is at that place a person to manage the
flight departure for the operator who
does not depart on the airplane, signed
copies of the documents listed in paragraph (a) of this section may be retained at that place for not more than
30 days before being sent to the principal operations base of the certificate
holder. However, the documents for a
particular flight need not be further retained at that place or be sent to the
principal operations base, if the originals or other copies of them have been
previously returned to the principal operations base.
(e) The certificate holder shall:
(1) Identify in its operations manual
the person having custody of the copies
of documents retained in accordance
with paragraph (d) of this section; and
(2) Retain at its principal operations
base either the original or a copy of the
records required by this section for at
least 30 days.
Section 125.407 Maintenance log: Airplanes.
(a) Each person who takes corrective
action or defers action concerning a reported or observed failure or malfunction of an airframe, aircraft engine,
propeller, or appliance shall record the
action taken in the airplane maintenance log in accordance with part 43 of
this chapter.
(b) Each certificate holder shall establish a procedure for keeping copies
of the airplane maintenance log required by this section in the airplane
for access by appropriate personnel and
shall include that procedure in the
manual required by Section 125.249.
Section 125.409 Service difficulty reports.
(a) Each certificate holder shall report the occurrence or detection of
each failure, malfunction, or defect, in

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