415 

Federal Aviation Administration, DOT 

§ 135.64 

other places approved by the Adminis-
trator, and shall make available for in-
spection by the Administrator the fol-
lowing— 

(1) The certificate holder’s operating 

certificate; 

(2) The certificate holder’s operations 

specifications; 

(3) A current list of the aircraft used 

or available for use in operations under 
this part and the operations for which 
each is equipped; 

(4) An individual record of each pilot 

used in operations under this part, in-
cluding the following information: 

(i) The full name of the pilot. 
(ii) The pilot certificate (by type and 

number) and ratings that the pilot 
holds. 

(iii) The pilot’s aeronautical experi-

ence in sufficient detail to determine 
the pilot’s qualifications to pilot air-
craft in operations under this part. 

(iv) The pilot’s current duties and the 

date of the pilot’s assignment to those 
duties. 

(v) The effective date and class of the 

medical certificate that the pilot 
holds. 

(vi) The date and result of each of the 

initial and recurrent competency tests 
and proficiency and route checks re-
quired by this part and the type of air-
craft flown during that test or check. 

(vii) The pilot’s flight time in suffi-

cient detail to determine compliance 
with the flight time limitations of this 
part. 

(viii) The pilot’s check pilot author-

ization, if any. 

(ix) Any action taken concerning the 

pilot’s release from employment for 
physical or professional disqualifica-
tion. 

(x) The date of the completion of the 

initial phase and each recurrent phase 
of the training required by this part; 
and 

(5) An individual record for each 

flight attendant who is required under 
this part, maintained in sufficient de-
tail to determine compliance with the 
applicable portions of § 135.273 of this 
part. 

(b) Each certificate holder must keep 

each record required by paragraph 
(a)(3) of this section for at least 6 
months, and must keep each record re-

quired by paragraphs (a)(4) and (a)(5) of 
this section for at least 12 months. 

(c) For multiengine aircraft, each 

certificate holder is responsible for the 
preparation and accuracy of a load 
manifest in duplicate containing infor-
mation concerning the loading of the 
aircraft. The manifest must be pre-
pared before each takeoff and must in-
clude: 

(1) The number of passengers; 
(2) The total weight of the loaded air-

craft; 

(3) The maximum allowable takeoff 

weight for that flight; 

(4) The center of gravity limits; 
(5) The center of gravity of the load-

ed aircraft, except that the actual cen-
ter of gravity need not be computed if 
the aircraft is loaded according to a 
loading schedule or other approved 
method that ensures that the center of 
gravity of the loaded aircraft is within 
approved limits. In those cases, an 
entry shall be made on the manifest in-
dicating that the center of gravity is 
within limits according to a loading 
schedule or other approved method; 

(6) The registration number of the 

aircraft or flight number; 

(7) The origin and destination; and 
(8) Identification of crew members 

and their crew position assignments. 

(d) The pilot in command of an air-

craft for which a load manifest must be 
prepared shall carry a copy of the com-
pleted load manifest in the aircraft to 
its destination. The certificate holder 
shall keep copies of completed load 
manifests for at least 30 days at its 
principal operations base, or at another 
location used by it and approved by the 
Administrator. 

[Doc. No. 16097, 43 FR 46783, Oct. 10, 1978, as 
amended by Amdt. 135–52, 59 FR 42993, Aug. 
19, 1994] 

§ 135.64

Retention of contracts and 

amendments: Commercial operators 
who conduct intrastate operations 
for compensation or hire. 

Each commercial operator who con-

ducts intrastate operations for com-
pensation or hire shall keep a copy of 
each written contract under which it 
provides services as a commercial oper-
ator for a period of at least one year 
after the date of execution of the con-
tract. In the case of an oral contract, it 

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