375 

Pipeline and Haz. Matls. Safety Admin., DOT 

§ 172.202 

information must be placed after the 
basic description required by 
§ 172.202(a). 

(5) 

Electronic shipping papers. 

For 

transportation by rail, a rail carrier 
may accept shipping paper information 
either telephonically (i.e., voice com-
munications and facsimiles) or elec-
tronically (EDI) from an offeror of a 
hazardous materials shipment in ac-
cordance with the provisions in para-
graphs (a)(5)(i)–(a)(5)(iv) of this section. 
See § 171.8 for the EDI definition. 

(i) When the information applicable 

to the consignment is provided under 
this requirement the information must 
be available to the offeror and carrier 
at all times during transport, and the 
carrier must have and maintain a 
printed copy of this information until 
delivery of the hazardous materials on 
the shipping paper is complete. When a 
paper document is produced, the data 
must be presented as required by this 
subpart. 

(ii) The offeror must forward the 

shipping paper (record) for a loaded 
movement to the carrier prior to ship-
ment unless the carrier prepares the 
shipping paper on behalf of the offeror. 
The offeror is only relieved of the duty 
to forward the shipping paper once the 
offeror has received a copy of the ship-
ping paper from the carrier; 

(iii) A carrier that generates a res-

idue shipping paper using information 
from the previous loaded movement of 
a hazardous materials packaging must 
ensure the description of the hazardous 
material that accompanies the ship-
ment complies with the offeror’s re-
quest; and 

(iv) 

Verification. 

The carrier and the 

offeror must have a procedure by which 
the offeror can verify accuracy of the 
transmitted hazard communication in-
formation that will accompany the 
shipment. 

(b) [Reserved] 
(c) 

Continuation page. 

A shipping 

paper may consist of more than one 
page, if each page is consecutively 
numbered and the first page bears a no-
tation specifying the total number of 
pages included in the shipping paper. 
For example, ‘‘Page 1 of 4 pages.’’ 

(d) 

Emergency response telephone num-

ber. 

Except as provided in § 172.604(d), a 

shipping paper must contain an emer-

gency response telephone number and, 
if utilizing an emergency response in-
formation telephone number service 
provider, identify the person (by name 
or contract number) who has a contrac-
tual agreement with the service pro-
vider, as prescribed in subpart G of this 
part. 

(e) 

Retention and Recordkeeping. 

Each 

person who provides a shipping paper 
must retain a copy of the shipping 
paper required by § 172.200(a), or an 
electronic image thereof, that is acces-
sible at or through its principal place 
of business and must make the ship-
ping paper available, upon request, to 
an authorized official of a Federal, 
State, or local government agency at 
reasonable times and locations. For a 
hazardous waste, the shipping paper 
copy must be retained for three years 
after the material is accepted by the 
initial carrier. For all other hazardous 
materials, the shipping paper must be 
retained for two years after the mate-
rial is accepted by the initial carrier. 
Each shipping paper copy must include 
the date of acceptance by the initial 
carrier, except that, for rail, vessel, or 
air shipments, the date on the ship-
ment waybill, airbill, or bill of lading 
may be used in place of the date of ac-
ceptance by the initial carrier. A 
motor carrier (as defined in § 390.5 of 
subchapter B of chapter III of subtitle 
B) using a shipping paper without 
change for multiple shipments of one 
or more hazardous materials having 
the same shipping name and identifica-
tion number may retain a single copy 
of the shipping paper, instead of a copy 
for each shipment made, if the carrier 
also retains a record of each shipment 
made, to include shipping name, identi-
fication number, quantity transported, 
and date of shipment. 

[Amdt. 172–29A, 41 FR 40677, Sept. 20, 1976] 

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DITORIAL

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: For F

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ci-

tations affecting § 172.201, see the List of CFR 
Sections Affected, which appears in the 
Finding Aids section of the printed volume 
and at 

www.fdsys.gov. 

§ 172.202

Description of hazardous ma-

terial on shipping papers. 

(a) The shipping description of a haz-

ardous material on the shipping paper 
must include: 

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